Administrative Assistant
Ormazabal UK
Administrative Assistant
Salary Not Specified
Ormazabal UK, St Helens, St. Helens
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 16 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 3b9b24e5246b4d9d8630b063396010f8
Full Job Description
A friendly and efficient first line of support for our customers, ensuring the smooth running of some aspects of the day-to-day business.
- Reception duties, greeting visitors.
- Answering incoming enquiries, transferring, and filtering incoming calls, taking messages.
- Managing the daily incoming/outgoing post and courier deliveries
- Managing the scheduling of meeting rooms
- Assisting colleagues with meeting and travel arrangements
- Arranging lunches
- Arranging functions
- Managing and accurately recording the petty cash system
- Administration of office maintenance activities
- Gardening arrangements
- Window cleaning arrangements
- Managing utility contracts
- Ad-hoc admin duties to support the smooth running of the office.
- Monitoring customer accounts and management of credit limits
- Ensuring supplier invoices are paid in a timely manner.
- Communicating with customers to ensure payments are made on overdue invoices.
- Maintaining office systems, ensuring they are accurate and up to date.
- Use of SAP to manage suppliers and customer payments
- Acting as a point of contact for incoming customer enquiries
- Supporting Commercial Department by creating and issuing simple proposals
- Creating offer templates and descriptions for use by the sales team
- Booking and managing the logistics of marketing activities including exhibitions and conferences
- Monitoring and reporting on a list of prospects, generating sales and intake forecasts from information logged by the sales team.
Strong organisational and multitasking skills - Proficient in Microsoft 365
- Attention to detail and accuracy in work
- Previous experience in an administrative role (desirable)
- SAP experience (desirable), Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- SAP: 1 year (preferred)
- English (required)
Order Management
Requiring a keen eye for detail you will be involved when logging, processing, and reporting customer orders.
Commercial Assistance
After suitable training, supporting the commercial team to ensure customers received a fast and efficient response to their enquiries.
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