Administration Officer / Secretary

37.5 Hours Per Week

An exciting opportunity has arisen to join our Kirklees CAMHS Service.

Our vision is to provide an excellent service to the young people and their families within the Kirklees community.

You will join an experienced administration team based at Folly Hall Mills in Huddersfield to offer support to the Clinical and Medical team.

Hours are Monday to Friday 9am to 5pm.

You will be part of a team that is hard working, enthusiastic but also resilient and compassionate. The position is varied and rewarding and may at times be challenging however, there is a lot of support around you.

It is important that all staff feel able to contribute in the team to enable us to develop further and streamline our processes.

In return you can expect a supportive induction and personal development. In addition to this, requests for flexible working i.e. compressed hours are always considered.

Other staff benefits such as competitive pension, staff counselling, salary sacrifice schemes and supportive staff networks are readily available for staff to actively join and participate in.

Staff health and well being is at the top of our agenda and it is important for us to recruit a person whose values and beliefs align with our organisational values., Duties are varied but include:

Managing telephone enquiries for the team from service users, families and other professionals in an efficient and compassionate way.

Creating and discharging referrals.

Typing and formatting clinical letters and reports in a timely manner.

Managing appointments.

Providing administrative support to the Core team and Medics/Nurse Prescribers.

Maintaining spreadsheets for the Medics/Nurse Prescribers.

Dealing with correspondence.

Scanning and uploading documentation.

Ordering and distributing stock.

Recording minutes in meetings.

Demonstratable IM&T skills are essential as the post involves working with Microsoft Office packages. Our clinical records system is SystmOne which knowledge of would be beneficial however, full training will be given.

You will need to work accurately, under pressure and be confident in prioritising the workload.

Being able to work independently with minimal supervision, using your own initiative and having a calm, polite and professional demeanour is essential.

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.