Ledger Assistant

To control and maintain accurate and timely records of accounts in order that the Company is able to ascertain its current financial position.

To ensure that customers, suppliers, contacts and colleagues receive a professional service, dealing with all enquiries in a friendly and courteous manner.

Key Dimensions

1. Accurate high volume invoice processing to strict reporting deadlines.

2. Maintaining accurate timely records ensuring compliance with current legislation and
Company procedures.

Responsibilities

1. To reconcile Delivery Notes, Orders and Invoices / Claims in a timely manner ensuring that any queries are resolved quickly.

2. To maintain the Purchase / Sub-contract Ledgers ensuring that the coding and processing of records is accurate and complies with Company requirements and current legislation.

3. To prepare BACS payments and cheques ensuring that payments are made in line with Company requirements and appropriate records are maintained.

4. To maintain Supplier / Sub-contract account details including setting-up new and updating existing accounts displaying due diligence and best practice.

5. To reconcile Supplier / Sub-contract statements on a monthly basis ensuring that all discrepancies are resolved quickly.

6. To liaise and communicate effectively to promote awareness of financial matters within the Company.

7. To assist in the management of the Company vehicle fleet.

8. To provide cover within the Finance department as required.

9. To assist with any other duties relevant to the job role.

Content and Background

This position is primarily based at the Company office within the Finance department, although some travel may be required to fully satisfy the role.

Although there is no competitive environment within the department, the existence of strict accounting timetables produces a high degree of pressure.

A large amount of dependence is placed on the timely supply of information from all other departments in order to achieve the Finance department objectives.

It is imperative that every member of the Finance department actively participates in the positive promotion of the Finance function, contributes constructively as a team member and communicates with department customers in a courteous and friendly manner. In addition, all staff must have a flexible work approach such that the overall requirements of the department are served. To this extent, every member of the team will be expected to accept any task whether or not specifically stated in the job description.

Key Internal and External Contacts

Internal Accountant - to take direction on day-to-day duties and understand relevant reporting deadlines.
All staff - to share data, provide information and assist in the understanding of financial reports.

External Suppliers - obtaining financial information and resolution of problems.

External Auditors - assisting with statutory schedules.
Statutory Bodies - assisting with tax / VAT issues and preparation of returns., To provide accurate and timely information aiding decision making.

To implement tight systems and controls within the department and ensure that these are maintained to ensure its smooth running and efficiency.

To obtain relevant, accurate and timely information from other departments.

To ensure that payments are managed to satisfy Company and creditor needs.

To enhance financial understanding and awareness throughout the Company.

Although written qualifications are not essential, there is a necessity for a sound understanding of ledger procedures within a computer based environment and proven experience of a high volume accounts department would be an advantage.

The holder must possess the ability to act on one's own initiative, be computer literate and competent constructing and working with Microsoft Excel spreadsheets and Microsoft Word documents.

A high level of commitment and ability to work under pressure is essential in view of the strict timetables imposed.

The ability to communicate effectively with internal and external contacts together with a positive participation within a team environment is also required.

Knowledge of relevant taxation procedures including VAT within the building industry and knowledge of COINS software systems would be a distinct advantage.,

• GCSE or equivalent (preferred)
  
  Salary will be based on experience.